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2016 Accounts Payable Christmas Cut-off Dates

CHEQUE REQUISITONS/TRAVEL CLAIMS
Cheque requisition and travel claims received in Financial Services by Tuesday, December 13th will be processed in the cheque/direct deposit runs started on Monday, December 19th. A second direct deposit run for travel claims and cheque requisitions will be started on December 22nd to pay any addition claims processed at that point. Every effort will be made to process the cheque requisitions and travel claims in the December payment runs or as soon as possible in the New Year. In order to ensure timely payment of cheque requisitions and travel claims please confirm all proper documentation and receipts are attached prior to sending.

INVOICES, RECEIVERS
We ask your assistance in sending any outstanding invoices and receivers to Financial Services ASAP to allow us time to get them processed and paid before the Christmas break. Invoices and receivers that are received in Financial Services by December 13th will be processed in the cheque/direct deposit runs that are started on Monday, December 19th. Invoices received after December 13th will be processed as soon as possible in the New Year.

AGRICUILTURAL CAMPUS
Invoices, receivers, cheque requisitions and travel claims received in Financial Services, Dalhousie Agriculture Campus by December 13th will be couriered directly to Financial Services and be processed in the cheque/direct deposit runs starting Monday, December 19th.

PURCHASING CREDIT CARD
The P-Card is the preferred method for purchasing goods under $3000 as a fast, efficient means of payment. We encourage all P-Card holders to use their P-Card when making small dollar purchases under $3000. For further information on obtaining a P-Card please refer to Corporate Cards - Purchasing

DIRECT DEPOSIT FOR CANADIAN VENDORS
Accounts Payable offers direct deposit as the preferred method of payment to our Canadian vendors, this is a great alternative for vendors wishing to ensure they receive their payment quickly over the holidays and avoid their payment going out in the mail.

Vendors wishing to be set up with direct deposit can contact Suzanne Roberts @ 2219 or email her at Suzanne.Roberts@dal.ca for a direct deposit form. In order to set up a vendor with direct deposit they need to provide us with the completed form and a voided cheque.


Regards,
Cheryl Lord
Manager of Accounts Payable